Job Description
Labor Scheduler
Shift: Monday Friday; 7am 3:30pm
Job Purpose / Role Summary
Are you looking for a high-impact opportunity to drive operational efficiency, expand your professional network, and accelerate your capability development over the next two years?
We are seeking a proactive and results-oriented Labor Scheduler to join our team for a 2-year temporary assignment. In this role, you will be responsible for the effective and efficient scheduling and placement of production associates into the correct shifts and positions within the site. You will manage associate absences, schedule vacations, and ensure the proper administration of time reporting. Additionally, you will handle contract labor scheduling and balance labor loads during seasonal production peaks and valleys.
This 24-month opportunity is designed for a dynamic problem solver who thrives in fast-paced manufacturing environments, offering deep business exposure, robust skill development, and the unique chance to optimize our workforce planning practices.
Key Responsibilities
Daily & Weekly Labor Scheduling
- Staffing Execution: Create and communicate weekly staffing requirements (including temporary contract staffing) for each operation according to site guidelines in a timely manner.
- Rolling Forecasts: Develop and manage a 34 week rolling forecast (i.e., the "frozen zone") to stabilize operational staffing.
- Absence Coverage: Administer the proper replacement of associates into positions created by planned or unplanned absences.
- Holiday Management: Maintain and update holiday pattern forecasts to ensure effective coverage and business continuity during key seasonal events.
- Labor Optimization: Optimize site labor by conducting time studies to identify line-balancing opportunities and seasonal demand alignment.
Systems, Database Management & Reporting
- System Administration: Update and enter data into various internal tracking systems efficiently and accurately.
- Skills & Training Matrix: Track associate position changes and training certifications via the area skills matrix to ensure only qualified personnel are placed in specialized roles.
- Administrative Leadership: Provide proactive office management, including tracking and providing cost center assignments to line managers for Kronos coding, managing employee absences, and verifying step-up pay scales.
- Metrics & Analytics: Run reports and update systems at the appropriate frequency to guarantee all operational data and reporting measures remain accurate.
- Associate Support: Provide training and hands-on assistance to associates utilizing time and attendance tracking tools.
- Data Tools & Modeling: Create integrated database tracking tools for staffing shrinkage patterns (such as vacation, sick leave, and training) to optimize future staffing forecasts. Generate actionable reports using historical data and forecasting results from applicable systems.
Collaborative & Strategic Operations
- Budget Planning: Lead longer-term labor forecasting as an active participant in the annual site budgeting process.
- Cross-Functional Communication: Communicate continually with peers, supervisors, and support groups to maintain an atmosphere that fosters collaboration toward all production objectives.
- Compliance & Safety: Promote, follow, and enforce all EEO/AAP, ADA, Safety & Health, and Worker's Compensation policies, procedures, and related state and federal laws; proactively consult with the People & Organization (HR) department as required.
- Transition & Sustainability: Document scheduling processes and build a sustainable knowledge-transfer plan to be successfully executed prior to the completion of the 24-month assignment.
- Flexibility: Work various shifts, overtime, and weekends as necessary to support site operations. Perform other duties and ad-hoc reporting as requested.
Job Specifications / Qualifications
Minimum Qualifications
- High School Diploma or equivalent.
- Digital proficiency with standard office tools, including experience with MS Word, PowerPoint, Excel, and Power BI.
- 2+ years of high-volume scheduling experience (open to scheduling experience from any industry, such as fast-food, hospitality, retail, healthcare, etc.).
- Excellent communication and conflict-resolution skills.
- Comfort navigating ambiguous environments and presenting/interacting with senior site leadership.
Preferred Qualifications
- Undergraduate degree or equivalent, ideally in Business, Supply Chain, Human Resources, or a related field.
- Advanced Technical Skills: High proficiency with Microsoft Excel, database tools, and Power BI.
- 2+ years of high-volume labor scheduling in a 24/7 manufacturing or high-demand production environment.
- 3+ years of overall experience in forecasting, scheduling, and workforce planning.
- Proven experience utilizing, maintaining, and improving operational forecasting models.
- Proven track record of collaborating with and guiding line managers in workforce planning sessions, establishing trusted business partnerships.
What can you expect from Mars?
- Our Culture: Work with over 130,000 diverse and talented Associates, all guided by our Five Principles (Quality, Responsibility, Mutuality, Efficiency, and Freedom).
- Our Purpose: Join a purpose-driven company where we are actively striving to build the world we want tomorrow, today.
- Development: Best-in-class learning and development support from day one, including access to our in-house Mars University to maximize your career growth during this assignment.
- Compensation: An industry-competitive salary and comprehensive benefits package, including eligibility for the company bonus scheme.
- Temporary Assignment Support: Dedicated support throughout your 2-year assignment, with guidance on internal career pathways and transition/repatriation planning as the contract nears its completion.
Candidate Disclosures
For Internal Mars Associates:
Please ensure you have discussed this two-year temporary assignment with your current line manager prior to applying. Standard temporary transfer and assignment policies will apply, including collaborative transition and repatriation planning at the conclusion of the 24-month term.
For External Candidates:
This position is offered as a two-year temporary (fixed-term) contract. At the end of the 24-month period, the contract may conclude; however, depending on business needs and individual performance, opportunities to transition into other permanent or temporary roles within Mars may be explored.
Commitment to Equal Employer Opportunities
All qualified applicants will receive consideration for employment in accordance with applicable law and without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other category protected under federal, state, and local laws.
Job Tags
Permanent employment, Contract work, Temporary work, Fixed term contract, Work at office, Local area, Monday to Friday, Shift work, Weekend work