Job Description

We are representing an private medical practice in their search for a high-caliber Executive Assistant. This is a dual-faceted role designed for a proactive professional who thrives on providing seamless, high-touch support to leadership while ensuring the internal machinery of a premier clinical environment runs with absolute precision.

This is a full-time, 5 day onsite opportunity based in the Waltham area, offering the opportunity to be the central point of contact for an amazing team.

Responsibilities:

• Act as the primary gatekeeper and strategic partner to executive leadership, managing intricate professional calendars and anticipating needs before they arise.
• Draft, edit, and proofread sophisticated correspondence, presentations, and reports, ensuring all external and internal communication reflects the firm’s prestige.
• Lead special projects and initiatives on behalf of the leadership team, tracking milestones and ensuring timely execution of strategic goals.
• Oversee daily office operations to maintain a world-class environment, managing vendor relationships, supply procurement, and facility logistics.
• Serve as the internal lead for HR functions, including facilitating the onboarding/offboarding process, maintaining confidential personnel records, and supporting culture-building initiatives.
• Continually evaluate and refine administrative workflows and office policies to enhance operational efficiency and patient-service excellence.

Qualifications:

• A minimum of 7–10 years of experience supporting C-Suite executives, preferably within life sciences, boutique professional services, or high-end healthcare.
• Proven ability to manage "back-office" functions (HR, facilities, or basic finance) with high attention to detail.
• Exceptional interpersonal skills with the ability to interface gracefully with high-profile patients, stakeholders, and internal staff.
• An unwavering commitment to maintaining the highest levels of confidentiality and data security regarding both patient information and firm operations.
• A preference for a collaborative, in-person work environment and the ability to maintain a consistent 5-day office presence.

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

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