Job Description

Job Description

Job Description

Office Assistant Position Overview:

We are seeking a temporary bilingual Spanish Office Assistant to support day-to-day office operations, data tracking, and member services. This role will focus on document processing, workflow organization, and providing general administrative and front desk support.

Key Responsibilities:

• Open, sort, and batch incoming mail and payments by trust
• Scan, index, and upload documents accurately and in a timely manner
• Organize workflows across internal systems (Perceptive, Smartsheet)
• Maintain and update tracking spreadsheets for member data and enrollment processes
• Prepare documents, packets, and reports for internal and external distribution
• Copy forms and correspondence as needed
• Send and receive faxes
• Provide front desk support, including answering calls, greeting visitors, and assisting walk-ins
• Coordinate member meetings with remote staff via Microsoft Teams
• Assist with preparation and distribution of participant materials
• Perform additional administrative support tasks as directed by management

If you are interested in the Office Assistant position, please apply today.

• Previous experience in an office support, receptionist, or administrative assistant role.
• Ability to scan, organize, index, and maintain high volumes of documents with strong attention to detail.
• Comfortable handling inbound phone calls, greeting visitors, and providing attentive front-desk support.
• Proficiency with clerical tasks such as copying, filing, faxing, and preparing spreadsheets.
• Experience sorting incoming mail and working with sensitive paperwork in an organized manner.
• Working knowledge of Microsoft Office tools and ability to learn internal workflow systems quickly.
• Strong communication skills in English; Spanish language ability is a plus.
• Ability to manage multiple priorities effectively in a fast-paced work setting.

Job Tags

Temporary work, Work at office, Remote work

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