Job Description

Job Description

Job Description

Front Office Manager

The Front Office Manager assumes full responsibility for the management of day-to-day and long-term hotel guest reception, reservations, and telephone service operations, while maintaining established revenue, expense, and quality standards. This role works closely with the General Manager to ensure an efficient operation that provides levels of service consistently exceeding visitor, guest, and ownership expectations.

Operational Leadership & Brand Standards

• Ensure guests are greeted, checked in, and allocated rooms promptly and courteously. Maintain high visibility to resolve guest concerns and execute effective service recovery.
• Drive Hyatt Guest Satisfaction (GSS) and Medallia scores through proactive team coaching and accountability. Ensure full compliance with Hyatt brand standards, QA requirements, and audit expectations.
• Liaise effectively with Sales, Housekeeping, and Food & Beverage leadership to coordinate VIP arrivals, prioritize room readiness, and manage in-room/special occasion amenities for a seamless guest experience.
• Monitor room inventory to maximize occupancy within the agreed overbooking policy. Ensure all Front of House areas and the hotel entrance remain clean, orderly, and accessible. Serve as Manager on Duty (MOD) as assigned, leading emergency responses.

Financial Accountability & Revenue Generation

• Ensure all guest charges are correctly entered on bills. Adhere strictly to credit control procedures, verifying billing limits, purchase orders, and written confirmations. Oversee the daily balancing of accounts.
• Partner with Revenue Management to maximize ADR, occupancy, and upselling opportunities.
• Prepare and submit accurate administrative work, annual budgetary information, and operational reports on time.
• Actively promote Hyatt loyalty enrollment and recognition to enhance guest engagement.

Team Leadership & Performance Culture

• Supervise all front office personnel, including guest reception, concierge, reservations, and bell staff. Manage correct departmental staffing levels and schedules according to operational needs.
• Build a culture of accountability by setting clear expectations, recognizing strong performance, and addressing performance issues promptly and professionally. Deliver regular on-the-job training and conduct performance appraisals.
• Ensure all team members strictly adhere to uniform and professional grooming standards. Train staff on local emergency preparedness and safety measures.

Qualifications & Skills

• Proven experience managing a diverse front-of-house team while accepting full accountability for departmental outcomes. Experience with Opera PMS or a comparable hotel property management system is highly preferred.
• Ability to interpret financial data, read statistical reports, analyze production metrics, and apply mathematical skills to successfully manage departmental budgets.
• Exceptional written and verbal communication skills, with the ability to handle interactions with guests, associates, and officials with utmost tact.
• Ability to change activities frequently, manage heavy workflow interruptions, and make sound business decisions under pressure.
• Must be available to work flexible hours, including evenings, weekends, and holidays based on business demands.

Physical & Environmental Demands

• Occasional lifting up to 20 lbs. maximum, with frequent lifting/carrying of objects up to 10 lbs. Requires walking or standing to a significant degree, reaching, handling, and feeling.
• Primarily indoor operations (75% or more of time spent inside), with protection from external weather conditions but occasional exposure to temperature fluctuations.

Keys to Success in This Role (KPIs)

To excel in this position, the Front Office Manager will be evaluated on the following Key Performance Indicators:

• Guest Satisfaction: Meeting or exceeding property goals for Hyatt GSS and Medallia scores.
• Financial Efficiency: Operating Front Office payroll and expenses strictly within budget.
• Revenue & Loyalty Growth: Consistently achieving property metrics for upsell revenue and loyalty enrollment.
• Audit Compliance: Achieving high pass rates on Hyatt QA standards and front office compliance audits.
• Service Recovery: Resolving guest complaints promptly, professionally, and definitively.

The anticipated annual salary is $70,000. At Palette Hotels, we are dedicated to creating and sustaining meaningful hospitality careers for our associates. We support our associates with highly competitive salaries, outstanding health, benefits, extensive training and development programs, promotion within the organization, and a positive team-based culture where people make the difference.

Palette Hotels, is an equal opportunity employer with policies prohibiting unlawful discrimination on the basis of any protected classification under applicable local, state and/or federal laws, which can include race, color, creed, sex, national origin, age, veteran status or physical or mental disability unrelated to job requirements.

Palette Hotels policies also provide for a drug-free workplace, where the use, possession, or influence of illegal drugs or alcohol while on company time is generally prohibited. An employee's use (or abuse) of legally prescribed medication may also implicate company policy, where it impairs judgment or work performance or otherwise creates workplace safety risks.

Palette participates in E-Verify to confirm that you are authorized to work in the U.S. only after a job offer is accepted and Form I-9 is completed. For more information on E-Verify, please visit the Everify website.

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