Job Description

Executive / Personal Assistant - Family Office

We are seeking a highly organized and discreet Executive/Personal Assistant to support a private family office overseeing multiple residences and entities. This individual will serve as a key point of coordination across financial, operational, and personal matters.

Responsibilities:

• Oversee property operations, vendors, and maintenance across multiple residences
• Coordinate construction and renovation projects with contractors and design professionals
• Manage cash flow, banking, bill pay, and bookkeeping across entities
• Administer insurance policies (property, auto, collections, liability) including renewals and claims
• Support family members with financial, housing, and administrative needs
• Manage domestic staff hiring, onboarding, payroll, and compliance
• Coordinate with accountants on tax documentation and filings
• Oversee office operations, IT infrastructure, and service providers
• Arrange travel (commercial and private) and handle day-to-day logistics

Qualifications:

• 5+ years of relevant experience in a family office or similar environment
• Strong financial and organizational skills
• High level of discretion and attention to detail
• Ability to manage multiple priorities in a fast-paced setting

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