Job Description

Job Description Job Description Department: Clearing Operations Reports To: Clearing Operations Manager or Director of Operations Employment Type: Full‑Time Location: Addsion, TX Position Summary The Broker‑Dealer Operations Specialist plays a central role in the daily operational functions that support fully‑disclosed and omnibus introducing brokers within a clearing firm. This position ensures the accurate processing of trade activity, settlements, reconciliations, margin adjustments, corporate actions interactions, account maintenance, and compliance‑critical operational workflows. The Specialist serves as a subject‑matter expert (SME) in back‑office processes, clearing platform navigation, regulatory processing requirements, and cross‑department coordination. This role is essential in maintaining operational integrity, mitigating financial and regulatory risk, and delivering high‑quality service to introducing broker‑dealers. Key Responsibilities 1. Trade Support & Lifecycle Processing Process, validate, and reconcile daily trade activity across equities, fixed income, ETFs, mutual funds, and options. Review and resolve trade breaks, DKs, unmatched allocations, or incorrect booking details. Monitor and support the trade lifecycle from execution → allocation → comparison → settlement. Coordinate with introducing brokers to correct trade discrepancies in a timely manner. Ensure compliance with trade reporting (CAT, TRACE, MSRB, etc.) where operations responsibilities apply. 2. Clearing & Settlement Operations Facilitate settlement via DTC/NSCC/OCC and custodial connections. Monitor trade fails; support fail remediation, buy‑in processes, and settlement risk reduction. Ensure settlement instructions, counterparty details, and funding requirements are accurate. Coordinate with Settlements, Risk/Margin, and Treasury on settlement‑related funding and exposure impacts. 3. Account Maintenance & Operational Processing Process new account openings, account transfers (ACATS), account updates, and restricted account workflows. Review documentation and ensure account setup aligns with regulatory and internal policy requirements. Monitor and process journaling of positions, cash movements, and corrections requests. Support tax‑related operational events (cost basis adjustments, 1099 reporting updates, wash sale adjustments). 4. Reconciliations & Exception Management Perform daily reconciliations of positions, cash, trade activity, and settlement status between internal books and external depositories. Research and resolve breaks across DTC, NSCC, OCC, custodians, and the clearing platform. Track operational exceptions and escalate aged items or risk‑sensitive exposures. Maintain audit‑ready documentation for all reconciliations and event resolutions. 5. Corporate Actions & Income Processing Support (Note: Some firms separate these functions, but Ops Specialists often interface with them.) Assist in processing dividends, interest, splits, mergers, tender offers, and other event types. Validate that event entitlements and allocations are accurately applied to client accounts. Coordinate with the Corporate Actions team to ensure reconciliation of proceeds and event instructions. 6. Client Service & Broker‑Dealer Support Act as the operational point of contact for introducing broker‑dealers, providing guidance and timely responses. Support brokers with inquiries involving trade corrections, account events, margin actions, and settlement outcomes. Provide training and operational support for new brokers onboarding to the clearing platform. Maintain strong communication channels to ensure operational clarity and prevent downstream errors. 7. Regulatory Adherence & Controls Follow policies aligned with SEC, FINRA, OCC, and other regulatory bodies governing clearing operations. Ensure books and records are maintained in compliance with Rule 17a‑3/4 and firm WSPs. Support internal and external audits, regulatory examinations, and compliance reviews. Identify gaps or risks in operational processes and recommend enhancements. 8. Technology, Systems, & Process Enhancements Work within clearing and back‑office systems (e.g., Broadridge, BETA, FIS, proprietary platforms). Submit and validate tickets for system changes, data corrections, and workflow improvements. Participate in User Acceptance Testing (UAT) for platform upgrades and automation tools. Contribute to operational efficiency initiatives, including workflow standardization and automation opportunities. Required Qualifications Bachelor’s degree in Finance, Business, Economics, or related field (preferred but not mandatory with experience). 2–5 years of experience in broker‑dealer operations, clearing operations, settlements, or related back‑office functions. Strong understanding of trade lifecycle, clearing processes, regulatory environment, and securities products. Proficiency with Excel (pivot tables, VLOOKUP, reconciliations) and operational systems. Preferred Licenses & Certifications FINRA Series 99 (Operations Professional) — strongly preferred. Series 7 — a plus for understanding product‑level nuances. DTCC, NSCC, OCC, or SIFMA operations training certifications (helpful but not required). Core Competencies High attention to detail and accuracy under deadlines. Strong analytical and problem‑solving ability. Excellent communication skills with both internal and external stakeholders. Ability to manage multiple tasks in a fast‑paced, time‑sensitive environment. Risk‑awareness mindset with proactive escalation habits. Adaptability to evolving market conditions, regulatory changes, and operational demands.

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